The city of Warendorf piloting Clean Vehicles Wizard

After the market entrance in Germany, CVW has been successfully introduced in 6 municipalities within the country. One of the pioneers of implementing the CVW into their daily fleet management processes was the municipality administration of Warendorf. This municipality, which is located in the North-West of Germany counting around 300 000 inhabitants, has been especially interested in a digital solution to tackle the recording, administration, and documentation of driven mileages of their vehicles in connection to their CO2 footprint.

Vedia has been highly interested in following their request for the progression of CVW into this direction: The starting point and conceptual base for the pilot collaboration between the municipality administration of Warendorf and Vedia which was rolled out in a pilot project, lasting from August until October 2021.

The main pain points of Warendorf: The employees of the municipality administration are recording their work trips in a paper-based system – this drivers journal is a standard for municipalities in Germany. This process is time-consuming for the employees while at the same time leaving a chance for human error.

“Sometimes, I need to correct mistakes in the driver’s journals – which can cost me quite some hours every month.”

The pilot project manager from Warendorf’s side, Nicole Rogoski.

The city of Warendorf is piloting CVW for changing manual driver’s journal into a digital one

Together with the municipality administration of Warendorf, Vedia wants to transform the paper-based “drivers journal” into a digital mileage tool. As a first step, OBD trackers have been installed in one of the vehicles. These trackers are recording the trips and forward them to the CVW for precise documentation of each trip the vehicles have taken. Furthermore, the employees of the municipality administration have been introduced to the mobile extension of CVW – called CVM – where they could report their own trips and add further information to the tool. This digital mileage function of CVW enabled the fleet managers to get a precise overview of the trips of their vehicles and at the same time enabled further potential for utilising the driven kilometres for a more precise CO2 emission calculation. “This is really helpful – and once the tool is finished, it will save us a lot of hassle and time” says Rogoski.

CVM – Clean Vehicles Mobile is a progressive web app for managing and reporting all data related to vehicles in CVW. It is used for drivers to report

  • Driven kilometers
  • Refueling
  • Tech inspections
  • Need for repair
  • Accidents

During the pilot, Vedia and Warendorf have also detected future points for improvement: “A seamless entry for the employees – this would be a pragmatic improvement of our processes.” is what Rogoski is wishing for the next round of the pilot. And there are many more functions which Vedia would like to test with Warendorf.

The next steps for the collaboration of Vedia and the municipality administration of Warendorf is a second pilot round held in the beginning of 2022. “We are looking forward to push the CVW further – and we are curious about the potential of this tool for our processes here in Warendorf.” says Rogoski.

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